How to End an Email

With examples of formal and informal business emails

Once you’ve written an email, you might be stuck with the best way to close it. In fact, the signature can be the hardest part of an email. One feeling is universally welcome, however, and that is gratitude.

When in doubt, end an email with “Thank you”

When you can’t decide what to write and have no idea what would be most appropriate, end your email with a simple “thank you.” The feeling is never out of place. After all, the recipient took the time to read your message, and time — especially in the business world — is precious. Using “thank you” as an email closure may even increase your chances of getting a response.)

Other Acceptable Closures

If the universal “thank you” isn’t for you, you have other options for business and personal emails.

Company: Formal

  • Sincerely: This is a traditional, formal ending for business emails, especially those to new contacts. You can use it with newly acquired clients, for example, if you want to convey formality and sincerity. However, this may seem too formal, especially when you’ve already established a more casual relationship with someone.
  • cordially: Similar to “Sincerely” and used essentially the same way, “sincerely yours” is likely to sound stuffy.
  • Sincerely: This is a little less formal than “sincerely” and can be used almost universally. It’s a bit bland and unimaginative, it says little about yourself or the type of relationship you want to establish.

Business: Informal

  • Yours: Even without the weight of “sincerely,” it can still feel a little out of place and out of place in an email. It lacks the charm of formal closures and doesn’t make up for it in personality or intimacy.
  • Good for you or best wishes: Considerably less formal, these closures work well in an informal business setting. They convey a personal touch while striking a balance between formality and familiarity.
  • Better: While there’s nothing inherently wrong with that generic endorsement, it’s half-hearted. Better what?
  • 🙂: For an informal email signature, a simple smiley can be surprisingly effective. If you’re the type to use emojis and talk with your hands and arms, this might be the appropriate way to end emails for you, but only in informal situations and light communications. If you need to convey gravity, importance, or negative news, that’s do not the closure you need to use.
  • [Your name]: Simply signing with your name is often appropriate, especially in an ongoing conversation. Strive to mix the occasional closing phrase into the thread, though.

What you choose and what is appropriate can – and should – largely depend on who you are and the recipient. Always consider the recipient’s situation, your relationship to that person, and the tone of your message.


More information about How to End an Email

With Examples for Formal and Informal Business Emails

Once you’ve written an email, you might be stymied by the best way to close it. In fact, the signoff can be the most difficult part of an email. One sentiment is universally welcome, however, and that’s gratitude.

When in Doubt, End an Email With “Thanks”

When you cannot decide what to write and have no idea what would be most appropriate,​ end your email with a simple “thanks.” The sentiment is never out of place. After all, the recipient has taken the time to read your message, and time — particularly in the business world — is precious. Using “thanks” as an email closing can even increase your chances of getting a reply.)

Other Acceptable Closings

If the universal “thanks,” is not for you, you have other options for both professional and personal emails.

Business: Formal
Sincerely: This is a traditional, formal ending for business emails, especially those to new contacts. You might use it with newly acquired clients, for example, if you want to convey formality and sincerity. It can come across as too formal, however, especially when you have already established a more casual relationship with somebody.
Sincerely yours: Similar to “Sincerely” and essentially used in the same way, “sincerely yours” runs the risk of coming across as stilted.
Regards: This is a bit less formal than “sincerely” and can be used almost universally. It’s a tad bland and unimaginative, though, conveying little about yourself or the kind of relationship you mean to establish.
Business: Informal
Yours: Even without the weight of “sincerely,” this can still can come across as a little out of place and time in an email. It lacks the charm of the formal closings and does not make up for it in personality or intimacy.
Kind regards or warm regards: Considerably less formal, these closings work well in an informal business setting. They convey a personal touch while still striking a balance between formality and familiarity.
Best: While there’s nothing inherently wrong with this generic signoff, it’s half a sentiment. Best what?
🙂: For an informal email signoff, a simple smiley can be surprisingly effective. If you’re the type to use emojis and talk with your hands and arms, this might be the appropriate way to end emails for you — but only in informal situations and lighthearted communications. If you need to convey gravity, importance, or negative news, this is not the closing you should use.
 [Your name]: Just signing off with your name is often appropriate, especially in an ongoing conversation. Do strive to mix in the occasional closing phrase in the thread, though.

What you pick and what is appropriate can — and should — depend largely on who you are and who the recipient is. Always take into account the circumstances of the recipient, your relationship with that person, and the tone of your message.

#Email


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