What Is Google Calendar?

Google Calendar is a free web and mobile calendar that lets you track your own events and share your calendars with others. It is the ideal tool for managing personal and professional schedules. It is both simple to use and very powerful.

If you have a Google Account, you have access to Google Calendar. Just go to calendar.google.com or open the Calendar app on your Android phone to use it.

Lifewire / Michela Buttignol

The Google Calendar web interface

The Google Calendar interface is everything you expect from Google. It’s simple, with Google’s signature pastel blues and yellows, but it hides a lot of powerful features.

Quickly access the different sections of your calendar by selecting a date. In the top right corner, there are tabs to switch between day, week, month, next four days, and agenda views. The main area displays the current view.

The top of the screen has links to other Google services you’ve signed up for, so you can schedule an event and view the associated spreadsheet in Google Drive or send a quick email from Gmail.

The left side of the screen lets you manage shared calendars and contacts, and the top of the screen offers a Google search of your calendars, so you can quickly find events by keyword search.

Add events to Google Calendar

To add an event, such as a birthday, simply select a day in month view or a time in day or week view. A dialog box indicates the day or time and allows you to quickly schedule the event. Or you can select the More details link and add more details. You can also add events from text links on the left.

You can also import a full calendar filled with events from your Outlook, iCal or Yahoo! schedule. Google Calendar doesn’t sync directly with software like Outlook or iCal, so you’ll still need to import events if you use both tools. It’s unfortunate, but there are third-party tools that sync between calendars.

Multiple Calendars in Google Calendar

Rather than creating categories for events, you can create multiple calendars. Each calendar is accessible in the common interface, but each can have different management settings. That way, you could create a schedule for work, a schedule for home, and a schedule for your local bridge club without those worlds colliding.

Events from all your visible calendars will display in the main calendar view. However, you can color code them to avoid confusion.

Google calendar sharing

This is where Google Calendar really shines. You can share your calendar with others, and Google gives you great control over that.

You can make calendars completely public. This would work well for organizations or educational institutions. Anyone can add a public calendar to their calendar and view all the dates in it.

You can share calendars with specific people, such as friends, family, or colleagues. It’s easier if you’re using Gmail, because Gmail automatically completes contacts’ email addresses as you type them. However, you don’t need to have a Gmail address to send invitations.

You can choose to only share the times you’re busy, share read-only access to event details, share the ability to edit events on your calendar, or share the ability to manage your calendar and… invite other people.

This means your boss can see your work calendar, but not your personal calendar. Or maybe bridge club members could see and edit bridge dates, and they could tell when you were busy on your personal calendar without seeing any details.

Google Calendar Reminders

One of the problems with an internet calendar is that it’s on the web and you might be too busy to check it. Google Calendar can send you event reminders. You can receive reminders in the form of emails or even text messages to your mobile phone.

When you schedule events, you can email attendees inviting them to attend, much like you can with Microsoft Outlook. The email contains the event in .ics format, so they can import the details into iCal, Outlook or other calendar tools.

Google Calendar on your phone

If you have a compatible cell phone, you can view calendars and even add events from your cell phone. This means you don’t need to carry a separate organizer for events that will be within cellphone range. The interface for viewing and interacting with calendar events on your Android phone is different from viewing on the web, but it should be.

When using your phone, you can also schedule events using Google Now.

Integration with other services

Gmail Messages detects events in messages and offers to schedule these events on Google Calendar.

With a little technical know-how, you can publish public calendars to your website, so even people without Google Calendar can read your events. Google Calendar is also available as part of Google Apps for Business.

Google Calendar Review: The Basics

If you don’t use Google Calendar, you should probably use it. Google has obviously put a lot of thought into Google Calendar, and it behaves like a tool written by people who actually use it. This calendar makes planning tasks so easy, you’ll wonder what you did without it.


More information about What Is Google Calendar?

Google Calendar is a free web and mobile calendar that lets you keep track of your own events and share your calendars with others. It’s the ideal tool for managing personal and professional schedules. It is both simple to use and very powerful.

If you have a Google account, you have access to Google Calendar. You just need to go to calendar.google.com or open the Calendar app on your Android phone in order to use it.

Lifewire / Michela Buttignol  The Google Calendar Web Interface

Google Calendar’s interface is everything you’d expect from Google. It is simple, with Google’s characteristic pastel blues and yellows, but it hides a lot of powerful features.

Quickly jump to different sections of your calendar by selecting a date. On the upper right corner, there are tabs to switch between day, week, month, the next four days, and agenda views. The main area shows the current view.

The top of the screen has links to other Google services you’ve registered for, so you could schedule an event and check the related spreadsheet in Google Drive or fire off a quick email from Gmail.

The left side of the screen lets you manage shared calendars and contacts, and the top of the screen offers a Google search of your calendars, so you can quickly find events by keyword search.

Adding Events to Google Calendar

To add an event, like a birthday, you just need to select a day in month view or an hour in day or week views. A dialog box points to the day or time and lets you quickly schedule the event. Or you can select the more details link and add more details. You can also add events from text links on the left.

You can also import a whole calendar full of events at once from your Outlook, iCal, or Yahoo! calendar. Google Calendar doesn’t sync directly with software like Outlook or iCal, so you’ll have to keep importing events if you use both tools. This is unfortunate, but there are third-party tools that sync between the calendars.

Multiple Calendars in Google Calendar

Rather than making categories for events, you can make multiple calendars. Each calendar is accessible within the common interface, but each one can have different management settings. This way you could make a calendar for work, a calendar for home and a calendar for your local bridge club without these worlds colliding.

Events from all your visible calendars will show in the main calendar view. However, you can color code these to avoid confusion.

Sharing Google Calendars

This is where Google Calendar really shines. You can share your calendar with others, and Google gives you a great amount of control over this.

You can make calendars completely public. This would work well for organizations or educational institutions. Anyone can add a public calendar to their calendar and view all the dates on it.

You can share calendars with specific individuals, such as friends, family, or coworkers. This is easiest if you use Gmail because Gmail auto-completes the email address of contacts as you type it. However, you don’t have to have a Gmail address to send invitations.

You can choose to share only times when you’re busy, share read-only access to event details, share the ability to edit events on your calendar or share the ability to manage your calendar and invite others.

This means your boss may get to see your work calendar, but not your personal calendar. Or perhaps the bridge club members could see and edit bridge dates, and they could tell when you were busy on your personal calendar without seeing any details.

Google Calendar Reminders

One of the problems with an Internet calendar is that it’s on the Web, and you may be too busy to check. Google Calendar can send you reminders of events. You can get reminders as emails or even as text messages to your cell phone.

When you schedule events, you can send an email to the attendees to invite them to attend, much like you can with Microsoft Outlook. The email contains the event in .ics format, so they can import the details into iCal, Outlook, or other calendar tools.

Google Calendar on Your Phone

If you have a compatible cell phone, you can view calendars and even add events from your cell phone. This means you don’t have to carry a separate organizer to events that will be within cell-phone range. The interface for viewing and interacting with calendar events on your Android phone is different than it is for viewing than it is on the web, but it should be.

When using your phone, you can also schedule events using Google Now.

Integration With Other Services

Gmail messages detect events in messages and offer to schedule those events on Google Calendar.

With a little technical know-how, you can publish public calendars to your Web site, so that even people without Google Calendar can read your events. Google Calendar is also available as part of Google Apps for Business.

Google Calendar Review: The Bottom Line

If you’re not using Google Calendar, you probably should be. Google has obviously put a great deal of thought into Google Calendar, and it behaves like a tool written by people who actually use it. This calendar makes scheduling tasks so easy, you’ll wonder what you did without it.

#Google #Calendar


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