What Is Google Workspace (Formerly G Suite)?

What you need to know about Google apps for business

Google Workspace (formerly G Suite) is a collection of powerful apps that combine email, cloud storage, productivity software, calendars, and more. Google Workspace is available free to all Google Account holders, and a more feature-rich Google Workspace experience is available through paid subscriptions for businesses, schools, organizations, and individuals.

Google Workspace, formerly G Suite, was also called Google Apps for Work and Google Apps for Your Domain.

What is Google Workspace (formerly G Suite)?

Google Workspace is Google’s office suite of smart office and productivity apps. Google Workspace includes all the familiar Google apps like Gmail, Calendar, Drive, Docs, Sheets, Slides, Meet, and more. These apps still exist as standalone tools, but there’s more integration when you use them within the Google Workspace framework.

Lifewire / Marina Li

Google Workspace takes over Google’s productivity apps, plus chat messaging functionality, and includes deeper integration across all facets to foster communication and collaboration for groups, whether you’re running a business or planning a family meeting.

Gmail is the hub of Google Workspace, with easily accessible tabs and windows for accessing other apps, such as Calendar, Sheets, and Docs, and Google Chat is the main source of communication. For example, multiple users in a Google chat room (also known as a space) can discuss the same publicly visible spreadsheet.

In other words, as part of the workspace, you can open Docs, Sheets, and other items directly from Gmail when collaborators share them in a Chat Room conversation.

Google Chat is the new version of Google Hangouts; when you activate Chat, you immediately access Google Workspace.

Free and paid versions of Google Workspace

Workspace is available for free to anyone with a Google Account, but if you’re looking for more enterprise-level Workspace features like additional cloud storage, personalized email, and advanced security paid subscriptions are available.

There’s a $9.99 per month Workspace Individual plan that’s ideal for entrepreneurs and business owners. It adds to the Workspace feature set with smart booking services, professional video meetings, personalized email marketing, and more.

For other businesses, schools, and organizations, there are a variety of paid Workplace subscriptions that range from $6 to $18 per month and offer a variety of features.

Get started with Google Workspace for everyone

To start using Google’s free workspace, available to everyone with a Google Account, you’ll need to update your settings to enable chat. This is how it works:

Open Gmail and select Settings (gear icon).

Gmail with the settings gear highlighted

To select See all parameters.

Gmail with Show all settings highlighted

Select the Chat and meet tongue.

Gmail settings with the Chat and Meet tab highlighted

In the Chat section, select Google Chat. You will see a pop-up explaining that you are switching to the Chat collaboration framework. To select Learn more to learn more about converting your Hangouts conversations. To select OKAY Continue.

Gmail Chat and Meet settings with Google Chat, Learn more and OK highlighted

To select Save changes.

Gmail Chat and Meet settings with Save changes highlighted

You are now working within the free framework of Google Workspace.

Loading Google Workspace into Gmail

Apps available in Google Workspace

Google Workspace apps and logo

All Google Workspace plans include the following apps:

  • gmail: Gmail is the hub of Google Workspace, whether you use the free or paid version of Workspace.
  • Google Drive: Save documents, pictures, spreadsheets and more to a secure cloud account with Drive. Depending on your Workspace plan, you will have access to different levels of storage.
  • Google Docs/Sheets/Slides: you will benefit from an easy and integrated access to Docs, Sheets and Slides to create and share files and documents.
  • Google Calendar: Calendar integrates perfectly with gmail to allow you to react to events, Conduct to easily attach files, and Discuss to organize conversations and meetings.
  • Discuss: Chat is the workspace messaging system where you can start and join group conversations in rooms or spaces with anyone who has chat enabled.

Although the basic features of Workspace are the same in the free version as in the paid versions, paid subscriptions offer additional professional level features and storage.

How Workspace is different from free Google apps

Google Workspace is designed for consumers, businesses, organizations, and businesses as an integrated suite of apps. Think of it as similar to Microsoft 365.

While users of any level can access and use Gmail apps individually, using them from Workspace adds a new level of collaboration that you can integrate into your daily Gmail experience.

For example, a consumer using the free Workspace framework can use its built-in apps and features to schedule a family reunion, while a business user can access Workspace to easily schedule meetings and events.

Paid versions of Workspace offer additional enterprise-level features, including more storage, admin and marketing tools, custom email domains, and more.


More information about What Is Google Workspace (Formerly G Suite)?

What you need to know about Google’s apps for business

Google Workspace (formerly G Suite) is a powerful set of applications that combines email, cloud storage, productivity software, calendars, and more. Google Workspace is available for free to all Google account holders, and a more feature-rich Google Workspace experience is available via paid subscriptions for businesses, schools, organizations, and individuals.

Google Workspace, formerly G Suite, was also previously called Google Apps for Work and Google Apps for Your Domain.
What Is Google Workspace (Formerly G Suite)?

Google Workspace is Google’s office suite of intelligent office and productivity apps. Google Workspace includes all of Google’s familiar apps, such as Gmail, Calendar, Drive, Docs, Sheets, Slides, Meet, and more. These apps still exist as stand-alone tools, but there’s more integration when you use them in the Google Workspace framework.

Lifewire / Marina Li 
Google Workspace takes Google’s productivity apps, along with the Chat messaging feature, and includes deeper integration between all facets to help foster communication and collaboration for groups, whether you’re running a business or planning a family reunion.

Gmail is the hub of Google Workspace, with easily accessible tabs and windows for accessing other apps, such as Calendar, Sheets, and Docs, and Google Chat is the main communication source. For example, multiple users in a Google Chat Room (also referred to as a Space) can be discussing the same spreadsheet that’s visible to all.

In other words, in the Workspace framework, you can open Docs, Sheets, and other items right from Gmail when collaborators share them in a Chat Room conversation.

Google Chat is the newer iteration of Google Hangouts; when you enable Chat, you’ll immediately gain access to Google Workspace.
Google Workspace Free and Paid Versions

Workspace is available for free to anyone with a Google account, but if you’re looking for more business-level Workspace features, such as additional cloud storage, custom email, and advanced security features, there are paid subscription plans available.

There’s a Workspace Individual plan for $9.99 per month that’s ideal for entrepreneurs and business owners. It adds to the Workspace feature set with smart booking services, professional video meetings, personalized email marketing, and more.

For other businesses, schools, and organizations, there are a variety of paid Workplace subscriptions that range from $6 to $18 per month and offer a variety of features.

Get Started With Google Workspace for Everyone

To get started using the free Google Workspace that’s available to everyone with a Google account, you’ll need to update your settings to enable Chat. Here’s how it works:

Open Gmail and select Settings (gear icon).

Select See All Settings.

Select the Chat and Meet tab.

In the Chat section, select Google Chat. You’ll see a pop-up explaining that you’re moving to the Chat collaboration framework. Select Learn More to learn about converting your Hangouts conversations. Select OK to continue.

Select Save Changes.

You’re now operating in the free Google Workspace framework.

Apps Available in Google Workspace

All Google Workspace plans have the following apps available:

Gmail: Gmail is the hub of Google Workspace, whether you’re using the free or paid version of Workspace.
Google Drive: Save documents, images, spreadsheets, and more to a secure cloud account with Drive. Depending on your Workspace plan, you’ll have access to different storage levels.
Google Docs/Sheets/Slides: You’ll have easy, integrated access to Docs, Sheets, and Slides to create and share files and documents. 
Google Calendar: Calendar integrates seamlessly with Gmail to let you respond to events, Drive to attach files easily, and Chat to set up conversations and meetings.
Chat: Chat is the Workspace messaging system where you can start and join group conversations in Rooms or Spaces with anyone who has Chat enabled.
While Workspace’s basic functionality is the same in the free version as the paid versions, paid subscriptions offer additional business-level features and storage.
How Workspace Is Different From Free Google Apps

Google Workspace is designed for consumers, businesses, organizations, and enterprises to use as an integrated suite of applications. Think of it as similar to Microsoft 365.

While users of any tier can access and use Gmail’s apps individually, using them from within Workspace adds a new level of collaboration that you can integrate into your daily Gmail usage.

For example, a consumer using the free Workspace framework may use its integrated apps and features to plan a family gathering, while a business user may access Workspace to easily plan meetings and events.

Paid Workspace versions offer additional business-level features, including more storage, admin and marketing tools, custom email domains, and more.

#Google #Workspace #Suite


Trả lời

Email của bạn sẽ không được hiển thị công khai. Các trường bắt buộc được đánh dấu *

Back to top button